Resources for Student Data Privacy

 
 

 

 

 

Please Select an Option Below:

 

 

Parents

 
 

District Personnel

   
     

Resources for Parents

   
     

Topic


 

Title


 

Description


 

 

 

General

 

 

 

 

What Every Parent Should Be Asking about Education Data

 

The Data Quality Campaign provides parents the questions they should be asking their children's educators about the value of education data and how student privacy is ensured.

 

 

 

General

 

 

 

 

VIDEO:  Student Privacy 101:  FERPA for Parents and Students

 

 

This short video highlights the key points of the Family Educational Rights and Privacy Act (FERPA). Geared towards Parents and Students. 

 


     

Resources for District Personnel

 

 

 

 

 

 

Topic


 

Title


 

Description


 

 

 

General

 

 

Student Privacy Presentation

 

A brief overview of privacy practices and procedures to be followed by employees of the Wisconsin Department of Public Instruction, local school districts and CESAs (Cooperative Education Service Agencies).

 

 

 

 

General

 

 

 

 

 

 

DQC Roadmap to Safeguarding Student Data

 

Highlights the three focus areas—transparency, governance, and data protection procedures—that will allow states to reach these goals and provides a robust list of other resources from DQC and other organizations related to safeguarding data. 

 

 

 

General

 

 

 

 

DPI Training for Protection of Personally Identifiable Information (PII)

 

 

Personally Identifiable Information (PII) Training course for District employees.  Also available on the Data Privacy Training tab.

 

 

 

General

 

 

Protecting Our Data Personally Identifiable Information (PII) - Powerpoint Version

 

 

 

Power Point presentation on protecting Personally Identifiable Information (PII). You may view, download and modify for your own use.

 

 

 

General

 

 

 

 

 

Privacy Technical Assistance Center (PTAC) Home Page

 

 

PTAC provides timely information and updated guidance on privacy, confidentiality, and security practices through training materials and opportunities to receive direct assistance with privacy, security, and confidentiality of longitudinal data systems.

 

 

General

 

Student Records and Confidentiality

 

 

 A WI DPI guide for local education agencies.

 

 

General

 

Protecting the Privacy of Student Records - Guidelines for Education Agencies

 

 

 

(by NCES and NFES)

 

 

 

General

 

Forum Guide to Protecting the Privacy of Student Information - State and Local Education Agencies

 

 

 

by NFES)

 

 

 

General

 

Forum Guide to the Privacy of Student Information - A Resource for Schools

 

 

 

(by NFES)

 

 

 

 

General

 

 

 

 

Transparency Best Practices for Schools and Districts

 

 

Intended to assist elementary and secondary schools and local educational agencies in achieving greater transparency with respect to their data practices.

 

- Informs schools and districts of the basics of legal compliance

 

- Encourages educational organizations as to go beyond the minimum notifications required under federal law. 

 

 

General

 

 

General

 

 

 

General

 

 

National School Lunch Act (42 USC 1758)

 

 

 

General

 

Documents and Forms for the National School Lunch Program

 

 

 

General

Eligibility Manual for School Meals - Federal Policy for Determining and Verifying Eligibility

 

See charts on pages 53 and 94 and the Q&As on pages 58-60.

 

 

General

 

 

 

Process Improvement

 

 

 

Protecting Student Privacy in Wisconsin

 

 

A bulletin designed to help local school districts develop their own local policies regarding student records and confidentiality.

 

 

 

 

Process Improvement

 

Using the Wisconsin Web Access Management System (WAMS) As a Tool to Protect Student Privacy

 

 

 

 

 

 

Process Improvement

 

 

 

 

Guide to Sharing Student Information

 

Summarizes the circumstances allowed for in statute, other than informed consent or court order, under which schools and other systems (i.e. law enforcement, the courts and juvenile justice, social services, health) can share confidential information.

 

This resource is designed to help local school districts and their community partners develop local policies, procedures, and agreements regarding how they will share information across systems.

 

 

 

 

Process Improvement

 

 

 

Family Educational Privacy Rights Act (FERPA) Training from PTAC

 

This video training session with questions can be taken by anyone (register as new user).  It is an excellent training video that will familiarize school district and agency staff with the requirements of the Family Educational Privacy Rights Act.  This is the primary law dealing with the protection and regulation of student records.  Any employee involved in releasing or sharing student data should take this training.

 

 

Process Improvement

 

Statistical Methods for Protecting Personally Identifiable Information in Aggregate Reporting

 

 

 

(NCES) 

 

Policy-related

 

Wisconsin Legislative Documents

 

 

 

Policy-related

 

Confidentiality of Individual Pupil Data and Data Redaction (Screening)

 

 

Official DPI policy regarding redaction (hiding small cell size counts) in DPI reports to protect student confidentiality.

 

Policy-related

 

Small Numbers

 

Explains why data for some student groups are not covered in DPI reports.

 

 

 

 

Policy-related

 

 

 

Complying with FERPA and Other Federal Privacy and Security Laws

 

In addition to understanding and complying with FERPA, states also have the responsibility to understand and comply with state data privacy and security laws, as well as other federal privacy laws such as the Health Insurance Portability and Accountability Act (HIPAA) to the extent that data subject to those laws are incorporated in the state educational data system.

 

 

Policy-related

 

FERPA Exceptions Summary

 

A handy visual aid to help identify, at a glance, what FERPA exception applie to the data sharing work you are trying to do.

 

 

 

Policy-related

 

 

Protection of Pupil Rights Amendment (PPRA)

 

The Protection of Pupil Rights Amendment (PPRA) of 1978 is a law intended to protect the rights of pupils and the parents of pupils in programs funded by the United States Department of Education.

 

 

 

Miscellaneous

 

 

 

FRL Memo

 

 

Memo from DPI regarding FRL data availability through WISEdash, role available, and guidance for assigning the role.

 

 

 

 

Miscellaneous

 

 

 

 

Sharing Information Across Systems

 

 

Summarizes the circumstances allowed for in statute, other than informed consent or court order, under which schools and other systems (i.e. law enforcement, the courts and juvenile justice, social services, health) can share confidential information.

 

 

 

Miscellaneous

 

 

Frequently Asked Questions about the WSLS No-Release Indicator

 

 

 

 

Miscellaneous

 

 

Individual Student Enrollment System User Agreement

 

 

 

 

Miscellaneous

 

 

Why are data for some student groups not publicly reported?

 

 

 

 

Resources for General Public

 

 

 

 

Topic


 

Title


 

Description


 

 

 

General

 

Who Uses Student Data? (InfoGraphic)

 

 

This graphic shows how student data—from schools to the US Department of Education—are and are not accessed and used.

 

 

 

General

 

 

 

 

Who Uses Student Data? (Video)

 

 

Watch how student data—from schools to the US Department of Education—are and are not accessed and used.

    

 

 

 

General

 

 

 


Myth Busters: Getting the Facts Straight about Education Data

 

The education data agenda is experiencing unprecedented backlash, including the propagation of data myths, especially regarding Common Core, FERPA, and vendors. 

 

This document dispels the most common myths with concise talking points and related resources

 

 

Policy-related

 

Student Data Access

 

 

Official DPI policy regarding access to student data by employees.

 

 

 

 

Policy-related

 

 

FERPA Family Educational Privacy Rights - full text

 

 

Full text of the Family Educational Rights and Privacy Act (FERPA).  

 

FERPA gives parents certain rights regarding their children's educational records.

 

 

Policy-related

 

FERPA (law)

 

 

Cornell Law layout of US Code related to FERPA.

 

 

 

Policy-related

 

Family Policy (FERPA and PPRA) Compliance Office

 

 

 

 

Policy-related

 

FERPA / IDEA Cross-Walk Guide

 

 

Side-by-side comparison of the primary legal provisions and definitions in IDEA Part B, IDEA Part C and FERPA that relate to the requirement to protect the confidentiality of personally identifiable information of students and children served under the IDEA. 

 

 

 

Policy-related

 

Wisconsin Pupil Records Law (118.125)

 

 

Wisconsin law regarding the protection and privacy of students records.

 

Policy-related

 

Electronic Code of Federal Regulations 

 

 

 

Policy-related

 

U.S. Government Printing Office

 

 

 

 

Miscellaneous

 

 

 

Temporary Student Data Access Authorization (External)

 

 

This is the student data access form for external individuals to fill out prior to viewing or interacting with student-level data in any capacity (temporary access for training, demos, etc.)

 

 

 

Miscellaneous

 

 

 

DQC Home Page

 

The Data Quality Campaign supports state policymakers and other key leaders to promote the effective use of data to improve student achievement.

 

 

 

Miscellaneous

 

Data Sharing and Cooperative Interagency Research on Wisconsin Preschool through Postsecondary Education Programs

 

 

 

Have a Data Privacy question, comment, and/or suggestion?

 

 

 

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