District Personnel and Data Users

 

DPI Security Overview

 


 

 

District Setup

 


 

As District Personnel, you are part of a 3-tiered hierarchy to manage security in your District for DPI applications:

 

Level 1 Security

District Security Administrators (DSAs)

Level 2 Security

Application Administrators

Level 3 Security

Application Users

(Teachers, Administrators, other district personnel)

 


 

Student Data Access Architecture Visual

 

 

 


 

Key Points:

 

1. DSAs can give Application Administrators in your district their access.

 

2. To become a DSA or assign a DSA delegate, you must get in touch with DPI via the helpdesk ticket link.

 

3. Once you are granted access, you can reference the Secure Home Information page for information on Secure Home, ASM, and WAMS. 

General Setup

Recommended Access for District Users (Coming Soon)

Sample District Privacy Agreements (Coming Soon)

Additional Resources

 

 

Proper District Setup Steps:

 

Step 1: Complete DSA setup for your district

 

Step 2: As DSA, setup other users as Application Administrators for your DPI applications in ASM

 

Step 3: Application Admin(s) delegate access to your Application Users (Teachers, Administrators, other district personnel)

 

 


 

Step 1: DSA Setup

 

The District Security Administrator (DSA) is the gatekeeper in the district for managing access to DPI Application Security Manager (ASM) for all Application Administrators and thus access to all Secure Home Applications. 

 

1. Check to see if your district already has a DSA. Look them up by district here!

 

To be added as a secondary / delegate DSA:

 

- Instruct your current DSA to fill out the District Administrator Authorization Form here

 

2. If no DSA currently exists, request access.

 

 

- Contact DPI directly by filling out the District Administrator Authorization Form here

 


 

Step 2: Application Admin Setup

 

1. Ensure all Application Admins you wish to grant access to have created a WAMS ID.

 

2. Login to Secure Home using your WAMS ID and select “DPI Application Security Manager (ASM)”.

 

3. Click “Add|Edit” on the top right of the screen. 
 
4. Select “DPI Application Security Manager (ASM)” in the Application” drop down field.
 
5. Enter the “WAMS ID” for the Application Administrator you want to administer in the Search Users display 
and click the “Search” button.
 
6. Click the radio button next to the name of the User you want to administer for the Application Administrator role and click the “Select” button. The Application Administrator’s name you want to administer is filled in the “User:” field.
 
7. Select your district in the “District” drop down field.
 
8. Click on “All Schools” in the box with the heading “School”.
 
9. A list of current “Available Roles” and “Current Roles” are displayed for the User you are administering.
 
- To add a role for this user, click on the role name under the “Available Roles” listed and click “Add>>”. The role name is moved to the “Current Role” box.
- To remove a role for this user, click on the role name under the “Current Roles” listed and click “<<Remove”. The role name is moved to the “Available Roles” box.
 
10. Click “View Changes” on the lower right of the screen.
 
11. Review the changes under the title “Following delegations were made”
 
12. Click “Confirm Changes” on the lower left of the screen to accept and administer the changes.
 

 
Step 3: Application User Setup
 
1. Ensure all Application Users you wish to grant access to have created a WAMS ID.
 
2. Log in to Secure Home using WAMS ID and select “DPI Application Security Manager (ASM)”.
 
3. Click “Add|Edit” on the top right of the screen. 
 
4. Select the application you are adding the Application User to in the “Application” drop down field.
 
5. Enter the Application User’s “WAMS ID” in the Search Users display and click the “Search” button.
 
6. Click the radio button next to the name for the Application User you want to administer and click the “Select” button. The Application User’s name is filled in the “User:” field.

 

Additional Resources:

 

 

The Protecting Privacy in Connected Learning toolkit is an in-depth, step-by-step guide to navigating the Family Education Rights and Privacy Act (FERPA) and Children’s Online Privacy Protection Act (COPPA) and related privacy issues.

 
The toolkit is organized in the form of a decision tree and addresses FERPA and COPPA compliance issues as well as smart suggested practices that reach beyond compliance; it also includes definitions, checklists, examples, and key questions to ask. Download here!

 

 


 

Have a Data Privacy question, comment, and/or suggestion?

 

 

 
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