Wisconsin DPI Data Request Process
The Wisconsin Department of Public Instruction (DPI) collects and maintains data about education in the State of Wisconsin required for State and Federal reporting including data such as student data, school finance data, teacher licensing data, school performance data, and agency data. Individuals can request data through the process described below.
New Requests: Public Data or Confidential Data
Option 1: Public Data
Description - Anyone has a right to access public data. This data includes: non-identifying data about students, Scholastic Resources, Performance Reports / Profiles, Charter/Private Schools, and Public Library data.
Examples - Review the public data available on the DPI web site by selecting the following link: Data Resources
Step 1: Verify your desired data doesn't already exist in WISEdash.
Description - Data that does not fall under the characteristics of Public Data described above. This often includes data that has not been redacted to prevent identification of specific individuals within a population.
Examples - Individual student-level data, data containing PII and unredacted data that identifies individual students.
Step 1: Identify the specific DPI Data Elements you would want as part of your request.
District-specific data collection at DPI - Check out the Available Data Elements Map for details.
Guidelines / Sample Agreements - Individuals or organizations requesting student level or other confidential data should read the guidelines and SAMPLE Data Use Agreement (DUA) here: Guidelines and Sample DUA Packet.
Student Data Privacy / Security Documentation - Individuals or organizations requesting student level or other confidential data should review documentation on the DPI website related to student privacy here: Student Data Privacy Information.
Step 2: Submit your electronic data request to DPI.
Submitting a request for Confidential Data to DPI - If you would like to request confidential data, you will need to submit the Confidential Data Request Application below, provide details for your request and submit the form to DPI for approval/disapproval. Requests are reviewed quarterly by an internal team.
As part of your submission, you agree to the data privacy and confidentiality terms and conditions governed by federal and state laws. DPI is only allowed to share confidential data under circumstances provided by law.
Request Changes to an Existing Confidential Data Use Agreement (DUA):
Notify DPI of Intended/Executed Data Destruction:
Please use this Data Destruction Certification form is to notify DPI of Agreement-specific data destruction, method of destruction and other necessary details.
For more information regarding proper data destruction procedures, check out the PTAC Data Destruction Best Practices Guide.
Note: In accordance with the Data Use Agreement (DUA) between DPI and the recipient (i.e. individiual or organization), the recipient is required to notify DPI that all data files connected to the DUA was destroyed as outlined in an expired DUA or when the data is no longer needed for the purposes of the DUA, whichever comes first.